Efficient and useful meetings: how Notion helps It must be noted that there are limitations for the agile methodology, for which other tools like JIRA and Clubhouse offer more possibilities, but Notion does allow task management. As we go through the different problems teams usually face, I will be showing you how I use Notion to prevent difficulties. For me, Notion must be the main guide, like the user manual, in which you can find all information, utensils and guidelines necessary to move around all the information you need for your work, in every sense, from general company information to the most specific task. Besides, it is extremely easy and intuitive, but I can assure you that you will never stop finding hidden functions as you use it. This app allows you to create wikis, boards, lists, tables, roadmaps, calendars, managing tasks, creating text documents integrating all said functions, programming reminders within tasks and files, and the lists goes on and on everything in an organized and clear way. Notion can be used for almost anything and, the more I use, the more advantage I take from it and the more I discover its benefits. Notion: the tool that marks a turning point Fortunately, there are certain tools that help us make this process easier. But do not despair, for there is hope for everyone! Many times, this happens because of the mental effort that goes with thinking stuff like ‘where do I take notes?’, ‘where is that email I need with the minutes of the last meeting?’, ‘where is that presentation? I better ask John to explain everything to me’. I, for one, as I am far from perfect, often find myself falling into these patterns despite making conscious efforts not to, because acquiring habits that support efficiency is hard! We waste valuable time arguing about the same stuff over and over again, or when we arrive at a meeting with the intention to make a decision without having prepared the necessary information beforehand. ‘So…what did we resolve last time?’, ‘does anyone know where this or that is?’, ‘I couldn’t make it to the meeting and I don’t really know how to get up-to-date’, are sentences that are frequently heard within these environments. Unfortunately, all this has a detrimental effect on our productivity. Indeed, teams that have put these methodologies-and others- into practice and that have internalized these ways are the exception to the rule. However, as unbelievable as it may seem, what I have encountered throughout my professional career and in my experience within different cultures and working methodologies, is that these seemingly obvious procedures are actually quite uncommon. Or that, at least, there has to be an explicit methodology for the decision-making process to be efficient. This, after taking everything the team has set forth into consideration. It also seems evident that, when something is being determined, there has to be someone who makes a final decision. It seems rather obvious that meetings should have a clear goal and visible minutes for all participants.
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